The Federal Government has outlined new requirements for civil servants who wish to migrate their salaries, change their names, or update their next-of-kin details, among other modifications to their records. This directive was communicated through a memo issued by the Office of the Head of Civil Service of the Federation, dated March 12, 2025. The memo, which was addressed to all Federal Government Ministries, Departments, and Agencies (MDAs), emphasized the need for civil servants to provide the necessary documentation to facilitate such changes efficiently. The government observed that many civil servants requesting these modifications often fail to submit the requisite documents, which causes unnecessary delays in processing their requests. To address this issue, the new guidelines aim to streamline the process and ensure that all submissions meet the required standards. Key Requirements for Changes on HR Records The memo reiterated the importance of adhering to established procedures for requests involving salary migration, correction or change of names, gender adjustments, and updates to next-of-kin information. It also referenced an earlier circular (Ref. HCSF/PS/CMO/IPPIS/I/VOL.I/508) issued on November 1, 2022, which outlined similar directives. With the full implementation of the Human Resource component of the Integrated Payroll and Personnel Information System (IPPIS) in the Federal Public Service, strict compliance with these requirements has become essential. This ensures efficiency, accuracy, and accountability in the management of civil servants’ records. MDAs Advised to Follow Standard Operating Procedures The memo further instructed all MDAs to take note of and adhere to the outlined Standard Operating Procedures (SOPs) when submitting requests for changes in employees’ records. Any request forwarded to the Office of the Head of the Civil Service of the Federation without the necessary supporting documents will not be processed for approval. The directive urged all concerned agencies to disseminate the content of the circular to ensure full compliance among civil servants. This measure is expected to enhance administrative efficiency and reduce delays in processing employee records within the Federal Public Service.
